Documents that are regularly utilized in meetings The necessary documents for a meeting are: Agenda The meeting agenda is the meeting plan. Archive created by the PA, secretary or admin. It is then approved by the chairman and circulated to different individuals who will attend the meeting. It very well may be circulated either digitally or as hard duplicates. It is always best to have a couple of spare duplicates. It lays out the points that should be talked about and the tasks that should be accomplished in the given meeting time. The meeting agenda gives structure to the meeting. Get an assignment related to this topic on BSBADM502 Manage Meetings . Attendance sheet In each Meeting an attendance sheet shall be continued including the indications legally necessary. This attendance sheet, appropriately initialed by the shareholders present and the agents and to which is attached the forces granted to each agent and any votes via mail, shall be ensur...